PIPS FAQs

All placement are required to be:

• Unrelated to the student’s PhD research project
• Outside of academia – Research roles in academia or research institutes are not generally appropriate, even in an area unrelated to the student’s PhD project.  However, if you are able to offer a sufficiently differentiated experience for the student and they would also develop non-lab skills (i.e. a wider range of transferable, work-related skills) then this may be considered.
• At an appropriate level to challenge a talented PhD student

PIPS are expected to be discrete projects (or a series of smaller projects).  They should be planned to provide you with experience at a level appropriate for a postgraduate student.  The following are common PIPS experiences, but could be in any suitable field so don’t feel constrained by these suggestions:

• A well defined desk-based research project
• Review or analysis of manufacturing, processing or production techniques
• Marketing, publishing or sales
• Business development or project management
• Legal offices
• Internal audit or consultancy
• Teaching – in schools, using the Researchers in Residence scheme 1, or through other mechanisms
• Policy – developing policy or working in a related setting, such as a government department, parliamentary select committee, local authority, non-departmental public body, professional association, charity, research funder or medical organisation (such as NHS Primary Care Trust)
• Public engagement
• IPR
• Media, e.g. press office, science publishing company, public organisation

Yes: the PIPS placement is mandatory for all DTP students.  The only exception is for the DTP iCASE students, as they will already be spending time on placement with their industry partner.

PIPS is one of the benefits of a BBSRC-funded Doctoral Training Partnership (DTP) research PhD.  We often get feedback from students saying how much they enjoyed taking a break from their studies to do something completely different and that it gave them a different perspective.  The placements are very flexible: you can choose to undertake your PIPS almost anywhere to suit your own interests and career ambitions.  Regardless of your career aspirations, PIPS are intended to provide you with an early opportunity to develop a broader understanding of how your research training can have an impact in the wider economy and society.  They are also intended to widen your horizons to the range of careers open to you and to help develop your broader work-related skills.

The needs of students with disabilities should be considered during the organisation of internships within institutions.  All students funded from the DTP Training Grant are expected to carry out an internship at some point during their PhD.

Collaborative Awards in Science and Engineering (iCASE) studentships have their own funding conditions and arrangements for industrial placements.  These are not classified as PIPS.

iCASE students should refer to their PhD offer letter and contact their academic supervisor for further information about industrial placements.

PIPS are not about doing more research.  For all internships, the experience must not be directly related to your PhD project.  PIPS are intended to help you understand how your research and professional skills can be used in a more broadly relevant context.  Research roles in academia or research institutes are generally not appropriate, even in an area unrelated to your PhD project.  However, a predominantly research-based placement in an industry setting may be suitable, provided it offers a sufficiently differentiated environment.

You will be eligible to start your placement once you have successfully passed your transfer viva and upgraded at the end of your first year.  The timing of your PIPS should be agreed with your supervisor to ensure that it causes minimal disruption to your research.  The ideal time to undertake PIPS is towards the end of the second year / beginning of third year.  Your PIPS must be completed by the end of your third year.

In certain cases, and with the agreement of your supervisor, it may be possible to continue a placement into the final year – but this is not encouraged.   Your final year should be left as free as possible so you can concentrate on finishing your PhD, writing your thesis/papers and exploring career options.

PIPS must be the equivalent of 3 months.  You have the option to do the placement in either a 3-month block or as a series of shorter blocks over a longer period of time.  This can be agreed through a discussion between yourself and your supervisor to minimise disruption to your PhD.  It will also be dependent on the nature of the placement and the needs of the host organisation.

PIPS placements of 3 months must be worked full time.  If a part-time placement is arranged, the hours and duration must add up to the equivalent of 3 months of full-time work.  It is not expected that you would work outside normal full-time equivalent hours, nor is it expected that you would be required by your host to complete significant amounts of preparation work before the start date of the placement. 

Our PIPs scheme is organised by all three White Rose Universities.  You will be invited to annual PIPS Information Sessions organised locally in Leeds, Sheffield and York and/or across the DTP.  These sessions will be co-ordinated by the PIPS Contacts.

PIPS are student-led, meaning you need to be proactive about organising your PIPS.  However there is plenty of support available from your PIPS contact to help you select and secure your placement and work out the logistics and paperwork.  See ‘Where can I find PIPS opportunities’ Q&A below for advice on finding a PIPS host, as well as ‘How do I find a PIPS‘ and PIPS Case Studies and PIPS Hosts. 

See ‘How do I find a PIPS‘ for the four main ways to find your PIPS.  Also view PIPS Case Studies and PIPS Hosts for ideas as to which hosts you could do your PIPS with.  If there is a host you are interested in but they aren’t advertising a PIPS opportunity – get in touch with them directly to ask if they are interested in hosting you for a PIPS (often they are!)

The DTP is also alerted to a number of high quality PIPS opportunities throughout the year.  These are added to this website – See list of PIPS Opportunities (also highlighted on the right-hand-side of each page).

You can also contact your local PIPS Contact for all the latest information regarding possible PIPS host organisations and to discuss how to arrange a placement with a host organisation of your choosing.

You need to check the rules for your University with your PIPS Contact.

If you are allowed to, and you choose to, stay with family or friends during your PIPS, please note that you will not be able to use your PIPS allowance to claim rent.  This is because we cannot provide an audit trail for such arrangements that will satisfy University and BBSRC financial regulations.

In order to claim back your rent from your PIPS allowance, you must stay somewhere which has a formal rental agreement from an established landlord or a hotel.

Of course, there is nothing stopping you choosing to donate some of your stipend to your family / friends to make an informal contribution to the cost of your stay, if you wish to do so, but you cannot claim this back.

You must use University approved accommodation.  The exact policy will depend on your University.  Some do not allow the use of Airbnb or similar accommodation in any circumstances.   Other Universities may advise against using such unregistered accommodation and, if you choose to go ahead, you must provide proof of valid homeowner insurance as specified by the University purchasing and health and safety regulations.

You therefore need to plan your PIPS accommodation well in advance and check with your University PIPS Contact before you book or pay a deposit. 

Case studies are very helpful to our DTP.  They allow us to showcase the PIPS scheme and let our other students see the sorts of placements that have been undertaken and the benefits you have gained.  Please take as many photos as you can of yourself whilst on PIPS – ensuring you have permission of your host and any other individuals who will appear in the photos – and send them to the DTP Co-ordinator (email [email protected]) alongside your Case Study and a quick quote on how you found your PIPS.  

PIPS are normally undertaken in one, 3-month block, as PGRs and host organisations benefit the most from this continuity.  However, flexibility does exist and, if there is justification for the benefit of the individual PGR, a PIPS can be split into two or three placements at different time periods, either with the same PIPS host or with different hosts, so long as the total time period on placement adds up to 3 months.  This could take the form, for example, of 2 x 6 week blocks or 3 x 1 month blocks.  A one-month block would be the recommended minimum amount of time with any single host in order for them and you to benefit from the placement.  Separate placements can be held at different times of the year, and across two academic or calendar years, if necessary.  (The best time to undertake PIPS is usually towards the end of year 2 and the beginning of year 3, to minimise the impact on your studies).  

If you split your PIPS into separate time blocks with the same host, you need only complete one set of paperwork (Memorandum of Understanding – MOU – and the Health and Safety checklist), making sure that you specify the different date ranges when you will be on placement. 

If you split your PIPS into separate time blocks with different hosts, you will need to fill out 2 lots of paperwork i.e. a MOU and a Health and Safety Checklist for each host organisation.  

An additional flexibility is that a PIPS can take place on a part-time basis over a longer period of time e.g. 2 days a week.  The part-time option might be useful in specific circumstances e.g. when a PGR has come back from maternity/paternity leave and has officially extended their PhD period or it might be an option that is agreed with your supervisor to minimise the impact on your research.  It might even be at the request of the PIPS host organisation to support a longer term project.  

A student becomes eligible for a Professional Internship for PhD Students (PIPS) once they have passed their first year transfer viva/interview, hence a PIPS placement is normally undertaken during the second or third year of the four-year PhD programme.  The timing is in consultation with the student’s supervisor to ensure minimal disruption to their research.  A PIPS can be undertaken in the fourth year in exceptional circumstances but this should be only as a last resort where earlier attempts to plan PIPS have not been successful and must be agreed with your local PIPS contact.  NB PIPS cannot be undertaken after handing in at the end of the PhD, as you are no longer classed as a student at this stage.  Extensions cannot be granted for this purpose. 

This is a core part of the student’s PhD and is fundamental to the success of the White Rose DTP. Professional Internships for PhD Students (PIPS) aim to provide BBSRC funded PhD students with the opportunity to carry out a non-academic work experience placement during their PhD.  Such experience is important both to help early career researchers understand the context of their research and to expose them to the range of opportunities available to them after they graduate.

PIPS are bespoke to each student and thus there is a great deal of flexibility around when the student should undertake their placement (subject to the needs of the host organisation).  A placement can be started any time after the student has successfully passed their transfer viva and upgraded and be completed by the end of their third year.  It is expected that PIPS planning will be carried out with the student and supervisor in order to minimise disruption to research/fieldwork etc.

PIPS are not about doing more research. For all internships, the experience may not be directly related to the student’s PhD project.  PIPS are intended to help students understand how their research and professional skills can be used in a more broadly relevant context.  Research roles in academia or research institutes are generally not appropriate, even in an area unrelated to the student’s PhD project.  However, if it can be demonstrated that a predominantly research-based placement would provide a sufficiently different environment for the student then they may be considered.

PIPS must be the equivalent of 3 months.  Each student has the option to do the placement in either a 3-month block or as a series of shorter blocks over a longer period of time.  This can be a discussion between you and your student and will also be dependent on the nature of the placement and the needs of the host organisation.

Our PIPs scheme is organised by all three White Rose Universities. In each University there are staff who are responsible for the Training and Development of PhD students and co-ordinate activity at a local level.  Please get in touch with your relevant contact when your student is starting to plan their placement for the necessary paperwork and guidance: PIPS contacts.

No – it is vital that PhD programmes prepare students to use and develop a range of research-related skills outside the academic research environment.  These skills will then help students to become better researchers or could be used in related careers, by understanding the broader context of their research.  Most PhD students complete their PhD in less than four years so the internships should not affect the time students have to complete their studies.  Increasingly, academic examiners understand that a good quality PhD should not just be measured on volume of research, but involves the development of the individual as a researcher.

No.  PIPS should be taken within the standard four year period for a full-time PhD programme, and students should be expected to submit within this period as normal.

There are lots of reasons for taking an internship. These include:

• providing direct experience of working in a professional environment that does not directly relate to their PhD project
• making a positive contribution to the work of their host organisation(s) by, for example, managing a non-research project, developing policy, undertaking a discrete research project in industry, enthusing the next generation of researchers, and communicating science to a broader audience
• helping students to understand the wider context of their research
• giving students the opportunity to consider the direction that their career might take after completing their PhD, and broadening their horizons of the areas where their training can make a distinctive contribution
• building confidence and making students more well-rounded individuals
• giving students a chance to see the ‘big picture’ of their research and making them better researchers as a consequence.

The benefits of the PIPS scheme to the research organisation include:

• building collaborations with non-academic partners
• linking research with policy-making, business or the public
• demonstrating the wider context of research
• promoting the excellence of the institution to prospective students and employers by managing a range of fulfilling internships.

The needs of students with disabilities should be considered during the organisation of internships within institutions.  All students funded from the DTP Training Grant are expected to carry out an internship at some point during their PhD.